1. ABOUT THIS POLICY

1.1 Scope of This Policy

This Privacy Policy applies to personal information collected through:

• Any Firm website linking to this policy

• Social media or Firm content on third-party websites

• The provision or receipt of services

• Employment relationships
   

It also applies to information collected via:

• Email

• In-person interactions

• Other third-party sources

We aim to keep this policy clear and concise. For further information, please contact us using the details provided below.

1.2 Policy Updates
This Privacy Policy is reviewed regularly. Updates will be published at
https://www.aglionbyadr.com
Material changes will be communicated clearly on our website.

2. ABOUT THE FIRM

2.1 Who We Are
Aglionby ADR Limited operates in the United Kingdom. We are a law firm authorised by the Solicitors Regulation Authority.

2.2 Data Controller
For data protection purposes, we act as the data controller of all personal data processed under this policy.

3. WHAT INFORMATION DO WE GATHER AND HOW DO WE COLLECT IT?

3.1 Types of Information Collected
Depending on your interaction with us, we may collect:
 
Data you provide to us

• Requests for services

• Telephone or in-person communications

• Website or app usage

• Emails and correspondence

• Client surveys

• Marketing subscriptions

• Job applications

 
Data collected through service use

• Information required to provide legal services

• Payment and transaction details

• Profile and usage data collected via cookies and tracking technologies
   

Data from third parties

• Employers or recruitment consultants

• Government or law enforcement agencies

 
3.2 Information About Third Parties

If you provide personal data about others, you confirm that:

• You have informed them of our identity and data use, and obtained consent; or

• You are otherwise compliant with data protection laws.
   

4. WHEN DO WE NEED TO COLLECT SENSITIVE INFORMATION?

We may collect sensitive personal data in limited circumstances, including:

• Health information

• Criminal records

• Trade union membership

• Sexual life or orientation

Such data is collected only where lawful and, where required, with your consent.

5. HOW THE LAW PROTECTS YOU

We process personal data only where permitted by law, including where:

• You have given consent

• Processing is necessary for a contract

• We have a legal obligation

• We have a legitimate business interest

Legitimate interests are balanced against your rights and interests.

6. HOW WE USE YOUR INFORMATION
 
We use personal data lawfully and fairly, including for:

• Providing and managing legal services

• Billing and payments

• Due diligence and compliance

• Crime prevention and fraud detection

• Marketing (where permitted)

• Business operations and governance

• Website optimisation

• Contractual enforcement

• Security and risk management

• Recruitment
   

Categories of Personal Data

• Contact details

• Socio-demographic data

• Contractual and transactional data

• Location data

• Communications

• Public records

• Usage data

• Identity documentation

• Special category data (where lawful)

7. HOW WE SHARE YOUR INFORMATION OUTSIDE THE FIRM
Information may be shared:

• With employees and consultants under confidentiality obligations

• Where required by law or regulation

• In corporate transactions

• For crime prevention

• With service providers assisting our operations

Data transfers outside the UK comply with GDPR and applicable safeguards.

8. MARKETING
We do not currently conduct direct marketing but may do so in the future where lawful. You may opt out at any time, and we will not share your data for third-party marketing without consent.

9. OUR SITE AND COOKIES
We collect technical and usage data via cookies to:

• Improve functionality

• Analyse usage

• Personalise services

You may manage cookie preferences via your browser settings.

10. YOUR RIGHTS
You have rights to:

• Access, correct, or delete your data

• Object to processing or marketing

• Restrict processing

• Data portability

Requests may require identity verification.

11. HOW WE LOOK AFTER YOUR INFORMATION
We implement technical, physical, and organisational security measures, including:

• Secure offices and systems

• Access controls

• Encryption and IT monitoring

• Staff training

Absolute security cannot be guaranteed.

12. HOW LONG WE KEEP YOUR INFORMATION FOR
Data is retained only as long as necessary, generally for at least six years, to:

• Comply with legal obligations

• Respond to complaints

• Maintain records

Longer retention may apply where legally required.

13. HOW TO CONTACT US
Data Protection Officer
Aglionby ADR Limited
7 Bell Yard
London WC2A 2JR
Email: andrew@aglionbyadr.com
Telephone: +44 7587 155 817
If unresolved, you may contact the UK Information Commissioner’s Office (ICO).
Last Updated: January 2022